Contract for the delivery of goods - important rules of registration
The contract for the supply of goods is an agreement between two parties, one of whom undertakes to transfer to the other party certain material values under certain conditions. The document fully defines all the parameters of delivery, it must take into account the requirements of both the supplier and the buyer. Depending on the characteristics of products and the field of activity in which the organization operates, each company independently develops a standard contract for the supply of goods that will take into account all the features of the functioning of the company. At the same time, making an agreement, you need to rely on several main points that are present in almost every such document.
Usually it is a small paragraph of the text in which the parties to the agreement are written. One of them is the supplier, the other is the buyer. In this case, not only the names of organizations in accordance with their statutory documents, but also officials who act on behalf of these companies are indicated.A note is also made about the document on the basis of which an official receives the right to make a deal. Usually this is the Charter of the company or the power of attorney of the head to any employee. Further, the contract for the supply of goods no longer contains the names of organizations, instead they indicate: "Party 1", "Party 2" or "Supplier", "Buyer".
Subject of the contract
This paragraph indicates the type of goods that the supplier must transfer to the buyer, its quantitative and qualitative characteristics. If the delivery is large, with a large list of different types of products, then its range can be put in a separate appendix to this contract, to which reference is made when specifying the delivered goods. This clause also reflects the obligation of the buyer to accept and pay for the designated products.
At this point it is necessary to prescribe several conditions:
- The moment when the supplier is obliged to deliver the goods to the buyer. In some cases, the products are delivered after full or partial prepayment by the receiving party, in others - on the basis of the application only.In the latter case, this paragraph should describe in detail the application form and the method of its transmission to the supplier (by fax, e-mail, through a personal meeting or a telephone conversation)
- The period during which the delivery is carried out. If the transfer of products is carried out in batches, then this must also be reflected in the contract. You can also register the form of the document, the signing of which the receiving party will indicate the receipt of the goods. This, for example, could be a waybill.
- Delivery method. The contract for the supply of products must contain a note on how the goods will be delivered from the warehouse or production premises of the supplier to the buyer. Moving products can be carried out by both the buyer and the supplier. If the delivery is made by the supplier, but at the expense of the receiving party, then it is necessary to indicate in the text how it will be paid.
The price of goods and payment
At this point, the cost of production is prescribed and how payment for the supplied goods will be made. The contract for the delivery of goods usually reflects the following methods:
- Full prepayment.Before delivery, the goods are fully paid by the buyer on the basis of the supplier’s invoice or price in the corresponding paragraph of the concluded contract.
- Partial prepayment. Under this option of settlement, the buyer deposits a certain percentage of the total value of the goods to the account or cash desk of the supplier. The rest of the money is paid after the delivery of products.
- Payment for goods within a certain period after their delivery. With this method of payment, it is important to specify the exact number of working or calendar days during which the funds should be transferred.
It also indicates whether the calculation will be used - cash or non-cash, specifies which taxes are included in the price of the goods. If the cost of production includes VAT, then indicate its interest rate and amount. In the case of inclusion in the price of goods costs for shipping and packaging, you must make a mark about it.
Reception of goods
This item reflects the process of acceptance of goods by the buyer. Indicate the period during which the buyer must verify the compliance of the quantitative and qualitative characteristics of the goods provided to him with the terms of the contract.In this paragraph, also make a mark on the documents confirming receipt of the goods, as well as the form in which the claim must be filed in case of receipt of goods that do not comply with the terms of the contract.
Details of the parties
The contract for the supply of goods is usually completed by specifying complete information about the supplier and buyer. This is the final part of the agreement, which specifies the details of the parties in accordance with their registration documents. It is important that they be true. This is necessary not only to confirm the legal validity of the contract in case of possible legal disputes, but also to issue various documents on the basis of an agreement, for example, the invoice and invoice. Officials mentioned in the introduction are also indicated. They must sign the contract and assure him of the seal of the organization. After signing the supply contract by both parties, it enters into force.